Recruiter email templates

Recruiters write the same five messages all day. Turn them into shortcuts and spend the saved time on the personal line that actually gets replies.

;reach — outreach

Hi {Candidate first name},

Your experience with {text:Skill} caught my eye. We’re hiring a {text:Role} at {text:Company} ({choice:Location=remote|hybrid|on-site}). Open to a quick chat this week?

;sched — interview scheduling

Hi {Candidate first name}, thanks for applying for the {text:Role} role! Could you share a few times for a {choice:Length=30-minute|45-minute|60-minute} {choice:Format=video call|phone call|on-site interview} between {date:MMM D +1bd} and {date:MMM D +5bd}?

;next — next round

Great news, {Candidate first name} — the team would love to move you to the next round: {text:Stage=technical interview}. I’ll send the invite shortly.

;reject — kind rejection

Hi {Candidate first name},

Thank you for the time you put into the {text:Role} process. After careful consideration we’ve decided to move forward with another candidate. {optional:Keep in touch}We were impressed by your {text:Strength} and would love to stay in touch for future roles.{/optional}

Wishing you all the best,
{Your name}

;offer — offer call

Hi {Candidate first name}, I have some exciting news about the {text:Role} role. Do you have 15 minutes {choice:When=today|tomorrow} for a quick call?

Works in your ATS too

Greenhouse, Lever, Ashby, Workable and most ATS message boxes are web text editors, so the same shortcuts work there, in Gmail and in LinkedIn.

Share with the hiring team

Put the recruiting folder in a pack link so coordinators and hiring managers use the same wording. Update the pack when your process changes.

FAQ

Can I make the rejection optional parts?

Yes: {optional:Keep in touch}…{/optional} shows a checkbox in the form, so one shortcut covers both versions.

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